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You are here: Home    Resources    About Death Certificates

About Death Certificates

What You Should Know...

Certified death certificates are legal documents provided by the Monroe County Department of Public Health.  Upon someone’s passing, our company will file the original death certificate with the county and receive the proper burial, cremation or transit permit. 

It is extremely important that you provide us with accurate information for our preparation of the original death certificate.  Should there be any errors, written correction forms and documentary evidence of the change is commonly required. 

Records are available for deaths that have occurred in Monroe County only.

Who May Obtain a Certified Record?

  • Funeral Home (up to six months from date of death)
  • Surviving Spouse
  • Parent
  • Child
  • Attorney (for the deceased or someone making a claim against the deceased)

All others must provide documentation of their need for the record or present a notarized letter of permission from an authorized person(s).

Cost

The cost is $30 per certified copy.  Delivery via Express Mail is subject to additional charges.

How Many Should I Order?

It is the recommendation of the Deputy Registrar that only up to (2) two copies of the death certificates are ordered initially.  Before purchasing additional copies the document should be reviewed for accuracy including the following:

  • Date, time and place of death
  • Spelling of first, middle and last name, along with and alias’
  • Date of birth and social security number
  • Residence and informant information

Can We Make a Photocopy of the Death Certificate?

Photocopies without the certified seal are NOT accepted as legal documents. 

What Do I Need Them For?

Listed are common areas requiring certified copies of the death certificate. 

  • One for your own record
  • Social Security Administration
  • Veterans Administration
  • Life insurance policies (one copy for each policy)
  • Union benefits, pensions or retirement funds
  • Banking and financial institutions (including Stocks & Bonds)
  • Vehicle registration and title changes
  • Property deeds
  • CPA and attorney’s

What Do I Do if There is An Error On the Certificate?

Written correction forms are required to process all changes to a death certificate.  If a correction needs to be made to a death certificate, please contact the Office of Vital Records.

How Can I Obtain a Certified Death Certificate?

The Monroe County Department of Public Health, Office of Vital Records will process requests for certified copies of death records that are made by our funeral home, in person, over the phone, by mail or online. 

Our Funeral Home

We will order certified copies on your behalf and notify you when they are ready to be picked up, or we will send them to you via Express Mail at your request.   Our firm may obtain certified death certificates on your behalf up to (6) six months after the deceased’s date of death. 

By Mail

Forms are available online to download or you can submit your request in writing to the office.

Monroe County Department of Public Health
Office of Vital Records
111 Westfall Road, Room 147
PO Box 92832
Rochester, New York 14620

By Phone

Authorized persons may call 585-753-5135 to purchase a certified death certificate.  All phone orders require a major credit card and will be charged a nominal processing fee.

Online

Please visit the Office of Vital records at: www.monroecounty.gov/birthdeath

 

 

 

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"Your assistance was above and beyond what I expected. Kudos to the staff for their professionalism. My family would definitely recommend Vay-Schleich & Meeson when a family loses a loved one."

Joyce K.